Gerenciamento de processos para melhoria da eficiência na administração pública: estrutura de referência para a UTFPR

Abstract

This research was developed to propose a Business Process Management (BPM) referential structure for the Federal University of Technology – Paraná (UTFPR), adapted to the particularities of a public higher education institution like UTFPR. There is interest from public and private organizations to establish a way of managing their processes seeking more efficient and effective results. In the public sector, BPM has been used to seek the establishment of less bureaucratic processes, more agile and with better use of public resources. It was taken into account that the public sector has characteristics different from those verified in the private sector and that demands special attention in the limitations found by the Public Administration when adopting approaches that, even validated in the business environment, still need to deepen when applied in governmental organizations. It is an applied research in two stages, using questionnaires as an instrument for collecting data. The first step of research was aimed at the 62 Federal Institutions of Higher Education (IFES), bonded to the Ministry of Education (MEC), seeking to know the scenery in the field of action, and the second stage was developed in UTFPR, seeking to know the factors inducing and restricting BPM implementation. In addition, bibliometric research was conducted to identify publications on BPM in the public sector as a reference. The structure of reference for implementation of the BPM in UTFPR was stablished from the perspective of the research steps and a conceptual model of BPM based on the approach of the International BPM Association (ABPMP) and the model of Burlton (2001). The available resources, Information Technology (IT) framework, organizational culture, people and other aspects were considered in addition to its specificities. It has been confirmed that, despite the restrictions to which public organizations are subject, BPM is a way of managing processes applicable to an organization with the characteristics of UTFPR and that there is a form of implementation that allows to observe these specificities, seeking for efficiency. As limitations, the research was not able to obtain data about the impact of BPM in the results and performance of surveyed Brazilian IFES, since an overwhelming majority is still in the implementation phase nor to evaluate the real impact of the Business Process Management offices (BPMO) in IFES that have adopted this structure. In conclusion, the proposed structure of reference for UTFPR contribute to the study area of Planning and Public Policies, where the efficient performance of the State is a requirement for Public Governance.