Tesis
Modelo Gestión Documental para optimizar procesos en la ESPOCH.
Fecha
2012-11-14Registro en:
Reina Haro, Diego Marcelo. (2012). Modelo Gestión Documental para optimizar procesos en la ESPOCH. Escuela Superior Politécnica de Chimborazo. Riobamba.
Autor
Reina Haro, Diego Marcelo
Resumen
The proposal “Document Management Model to optimize processes at the ESPOCH”-
DMS, is presented with the vision to optimize resources in the process of compensation
of the Institution. Employees, workers, beneficiaries and managers to produce
manipulate and query this type of documentation will obtain the necessary
knowledge regarding document management and archival processes as well the skill
to determinate the content of documents, memos, roles, etc. to keep them organized.
It outlines five steps that must be considered in the implementation. First is the Project
Definition Document that expresses the inclusion of DMS in the Institution, this plan
should include aspects such as objectives, institutional mission and vision.
The second phase considered the Current System Analysis, scope, processes, internal
and external stakeholders. The third phase involves the design of the DMS with: needs
identification, documents definition and construction of documentary languages or
the use of existing software which is recommended for QUIPUX System documentary
process. The fourth phase involves the implementation of the DMS, installation,
configuration and implementation of the Document Management System. The fifth
phase includes the control and maintenance of the DMS.
As conclusion, it is established that using this methodology the resources involved in
the processes of Earnings is improved. In similar way when the life cycle of the
organization is counted, the management and quality control is improved. Besides, the
usage of new information technology can be reached in better way.